30 day notice letter
Types of evaluations
Typical questions
Typical contractor pitfalls
How to be prepared
1. 30 day notice letter
If you are selected for a compliance evaluation (audit), you will receive a letter from your OFFCP district office requesting you to deliver a copy of your Affirmative Action Plan within 30 days. (See the
Plan Basics and
What is an AAP to review the specific components). This is reviewed at the OFCCP office as part of a
desk audit
, and is followed by an
on-site review at your facility. There are other types of evaluations which can be used by the OFFCP to review contractor compliance with the AAP regulations.
2. Types of Evaluations
OFCCP
3. Typical Questions
There are several components to the compliance evaluation visit, including direct observation, indirect observation, and questions. Here are some of the things auditors may look for:
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Is the employment application process physically accessible? |
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Are EEO AAP posters or notices posted in the lobby, interview areas, on bulletin boards? Are they visible in every building? |
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Is there an application or resume in each personnel file? |
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Do manager's Performance Evaluations include comments about EEO AAP efforts? |
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Do employment ads include an EEO statement? |
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Are vendors and subcontractors notified of EEO policy/ (you will need to produce supporting documentation) |
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Pictures/ads of minorities, women, individuals with disabilities as well as men and non-minorities shown? |
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Some questions you may be asked |
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Is there a self-identification tear-off or attachment on your job applications? |
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Is a Post Offer Self-Identification form sent to all individuals? |
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How are applicants who apply for the same positions tracked? |
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Have interviewers had training in EEO and interviewing? |
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Are pre-employment physicals given? When? |
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How long are applications and resumes kept? |
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Are pre-employment physicals given? Under what conditions? |
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Describe the application or resume retrieval process |
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Describe the organization's application & record keeping process. Is it documented? |
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Who is responsible? How is information maintained? |
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How is documentation on employees provided? |
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Is there information on training courses taken by employees and can it be retrieved for the AAP? |
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Describe the Company's Job Accommodation Process. |
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Are the company employee groups encouraged to refer minority, women, veterans, disabled individuals? |
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4. Pitfalls
If any of the following is true for your company, your AAP may have
problem areas.
